OPODIS 2022 registration terms

General rules

Every accepted paper in the conference must have one author register at the regular (full, non-student) rate, by 11 November 2022. Each regular registration only covers one paper. Authors with multiple papers must either pay for multiple registrations or ask their co-authors to register for the other papers. Papers without registered author(s) will be withdrawn from the program and the proceedings.

Authors who would be unable to travel to OPODIS despite genuine efforts on their side will have the possibility to present via video-conference. The conference wishes to minimize the number of such remote talks to maintain a good level of interaction between conference attendees and encourage discussions. The possibility of presenting remotely in justified cases does not relieve authors from paying a regular (full, non-student) registration.

Registration procedure

Registrations are handled in electronic form. The registration form is in three steps: authors must read carefully the instructions given on the registration page. A registration is complete only when the final step, the payment with Paypal, is complete. The early/late price is determined in this final step: Authors who would have filled the first two steps before the early registration deadline are not entitled to a discount if they go through the registration again after the early registration deadline.

The registration site offers the possibility to obtain an official invoice. These invoices will not be available in printed form at the conference but only sent by email.

For exceptional circumstances where payment via Paypal (credit card) would be impossible, authors should contact the organization of OPODIS 2022 as early as possible to discuss alternatives.

Payment Currency

Only payments in Euros are accepted.

Student Status

A copy of your valid student ID card is necessary to confirm the student status. Student must be a student at a recognized university to receive student rate. A valid student ID card has to be sent by mail to opodis-2022@uclouvain.be with the subject “Student ID” + “Name of the attendee”. Student rate cannot be used to cover any accepted paper.

Registration Policies for All Attendees

Each attendee must have a distinct registration. Attendees are required to wear their registration badges at all time while participating in conference activities. Registrations and badges are not transferable.

No-show Policies

Each paper must be presented by an author of the paper in person at the conference. An accepted paper not presented by one of the authors will be removed from the final conference proceedings. No refund will be made to authors of these papers.

Refund Cancellation Policies

All refund/cancellation requests must be received by 30 November 2022. A fee of 10% of the charged registration amount will deducted for each refund/cancellation. There are absolutely no refunds for authors with registered papers or those who have requested and have received a visa/invitation letter. No refund will be given for any paid registration after 30 November 2022.

Privacy Policy

By registering for the conference, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: first name, last name, institution, country and email address. These details may also be available to parties directly related to the conference organization including the venues and accommodation providers. We may use these details to inform current participants of conference updates or future conferences via email. Participants are responsible for advising us if they do not wish to have their email addresses included in the conference participant list or distribution list for future events.