Newcomer, visitor, we are happy to welcome
you in Louvain-la-Neuve !
This web page is meant for you : you will find here
(almost) all practical
information you might need during your
Mailing address :
Avenue Georges Lemaître 4-6, bte L4.05.01 (INMA) / bte L4.05.02 (MEMA)
GPS coordinates : 50.66929,
The Euler building, that
was originally built to accommodate the CESAME (Centre for Systems Engineering
and Applied Mechanics), hosts two different and independent entities :
ICTEAM Institute / Mathematical Engineering
iMMC Institute / Applied Mechanics and Mathematics
Who is who :
administrative staff, computer specialists and
Computer specialists &
computer specialist, 7.25.92 (Mon., Tue., every other Wed.)
HUENS Etienne, computer
WIELANT François, engineer, 7.23.61
Accountant & secretary
LEDUC Astrid, 7.23.50
Whom should you turn to
Keys and telephone directory issues
problems arising in the building :
INMA : Nathalie PONET
MEMA : Gaëtan
DAGNELIE and/or Astrid LEDUC
Access to the
The building is open from
7:30 AM till 7:30 PM on weekdays. If you need to enter the building after hours
or on weekends :
- If you have a UCL personnel card
(« smart card »), ask your secretariat to provide you with extended access
- If you
do not have any « smart card », ask your secretariat to provide you with a
temporary (visitor) card.
Contact persons : INMA : Nathalie
PONET and Isabelle HISETTE - MEMA : Astrid LEDUC
If you need a specific
book, either for your research or to add it into our library, you should first
contact the academic in charge of the library inside your entity (INMA or MEMA).
If such purchase is considered appropriate, your accountant (INMA : Isabelle
Hisette, MEMA : Astrid Leduc) will order it via the BST (Bibliothèque des Sciences et
Technologies – Science and Technology Library).
- There are two daily
coffee breaks, one in the morning at 10:30 and one in the afternoon at 16:00.
Everyone is expected to join these coffee breaks, which are a friendly and
relaxing way to interact with one’s colleagues. Your host at UCL may take the
opportunity of one of these coffee breaks to introduce you to
- Coffee, tea, sugar and
milk are provided, but you should bring your own cup and spoon. If something
is missing, tell your secretariat.
- A fridge and a
microwave oven are at your disposal.
- The newspaper « Le Soir» arrives
daily ; you will find it in the cafeteria.
- Car parks
- Parking 13 (P13) is
available for all Eulerians, but a (free) parking voucher is required. In
order to get and print it, follow this link : www.uclouvain.be/10878.html.
- Your visitors may also
get a free parking voucher, which will be valid for 1 or 3 days. Your
secretariat can provide you with this voucher. For longer stays, the
maintenance unit at UCL can issue long-term vouchers under certain conditions
(tel: 7 24 24)
- Cesame News
- Regularly, the “Cesame
News” informs the Eulerians of what is happening in the building :
participation in scientific events, new arrivals, visitors, published papers,
and even weddings and births.
- Do not hesitate to
provide Isabelle HISETTE with information to include in this newsletter, which
usually appears on Thursday evenings.
- In the Euler building, an access
code is required to enter the library, the fax/copier/printer room after hours
(A101), and several computer rooms. Moreover, a code must be entered on
the photocopier in order to copy or scan documents (please refer to paragraph
“Computing” below). Ask your secretariat for all these
- Network access and
computer configuration are managed by Gaëtan DAGNELIE or Etienne HUENS,
depending on the entity you belong to.
- Computers, toners and
consumables in general must be purchased via your accountant (INMA : Isabelle
HISETTE, MEMA : Astrid LEDUC).
- The photocopier/printer called
“Szut” is managed by the help desk (7 82 82) (creation of new user boxes for
scanned documents, user codes, etc.)
- Please address your specific
requests to your secretariat.
- Offering pies at one of
the coffee breaks is a custom in Euler! This happens generally to celebrate an
arrival, a departure, a wedding, a birthday, a scientific event (award, first
publication, etc.), … Four to five pies is a fair quantity that will feed
- Emergencies and
- In the event of a serious problem
in the building, you should first inform your secretariat. If you are alone,
call the security guards at 7 24 24.
- To access the different UCL
computer applications (e-mail, Intranet pages on the uclouvain portal, virtual
desk, etc.), you are required to enter a login and a password. Your personal
login and its associated password are your Global identifier” (“Identifiant
- In order to get your login and
choose a password, you will need to activate first your “global user account”
(“compte utilisateur global”), which is an account set up by UCL for each
staff member and for all students, where some data are stored as
f.i. e-mail address, personnel card number, etc.) To activate your
account, go to the following page: https://www.uclouvain.be/account/activation.php.
You will be asked to enter your FGS number, which can be found on your
personnel card (“Smart card”).
If you haven’t
received your Smart card yet, call the Service Desk (8:30 AM – 5:30 PM on
weekdays) at 7 82 82 (or dial 010/47.82.82 from outside UCL). More
information about identifiers and accounts : http://www.uclouvain.be/4040.html.
- Please notify the
insurance services before you use your car for professional reasons. Your
secretariat can take care of this for you.
- What needs to be done
when leaving Euler? First of all, tidy up your office and empty your
cupboards. Do not forget to return borrowed books to the library. Give your
key and personnel/access card back to your secretariat. You do not need to do
anything about your desktop or other computer supplies belonging to UCL ; just
leave them as they are. However, do not forget to take a copy of your files
with you, since all your data will be deleted from your computer after your
- The library is located on the
first floor, room A107. Contact your secretariat to get its access code. The
library catalogue and rules are available on-line at the following address :
- Lost and
- If you have lost something in
Louvain-la-Neuve, contact the security guards by mail (email@example.com)
or by phone : 7 24 24. Found properties can be retrieved at the maintenance unit
- Sending mail : internal mail
(within the university), snail mail, express mail… Ask your secretary how to
Incoming mail is distributed via the personal
mailboxes which are in each secretariat. Do not forget to collect your mail
- Office supplies which are common
to all Eulerians (paper for the photocopier, binding machine, etc.) are stored
in room A103. However, one of the cupboards in this room contains a part of
INMA office supplies.
- Other supplies which are specific
to each entity can be found in the secretariats : writing pads, pens, pencils,
erasers, scissors, etc. If you need something which is not available (yet),
ask your secretariat.
- A cardboard box allowing to
collect paper is available in each office. These boxes are emptied on
Thursdays by the cleaning service ; do not forget to put your box outside your
office on Wednesday evening, otherwise it will not be
- We have organized an art
exhibition in the Euler building on May-June 2009. The exhibitors were either
Eulerians or some of their close relatives, who thus disclosed
their hidden talents as photographers, sculptors, painters,... As a
result, some of the exhibited works remained in the building, as you will
- (INMA only) You
are the author or co-author of a scientific publication (journal or
conference paper) : please send its references to Nathalie PONET and Isabelle
HISETTE, who will mention it in the Cesame News and IAP-DYSCO
- If your publication results from
work performed at INMA, it should always acknowledge the financial support we
get from the Belgian Science Policy Office, using the following
acknowledgement : “This paper presents research results of the Belgian Network
DYSCO (Dynamical Systems, Control, and Optimization), funded by the
Interuniversity Attraction Poles Programme, initiated by the Belgian State
Science Policy Office. The scientific responsibility rests with its
- Requests for
- Requests for payment must strictly
follow UCL’s regulations. Your accountant can provide you with the document to
complete and give you all necessary explanation.
- Seminar and meeting
- Seminar rooms : A002 (max. 49
persons), A207 (max. 30 persons)
Meeting rooms : A007 (max. 20 persons),
A125 (max. 10 persons)
- All rooms are fitted with a
projector. A portable projector and a laser pointer are available in each
- These rooms must be reserved prior
to any occupancy via the binder which is available at the INMA
secretariat. Eating is not allowed in these rooms.
- The following seminars take place
on a weekly basis in the Euler building (auditorium A002) : Seminars in systems and
control, Seminars of the research
group on Large Graphs and Networks
- Smart card (Personnel
- This card allows you to
enter the building, access the main university libraries and access some
parking lots (via a yearly subscription).
- For more information :
- In case of questions,
do not hesitate to send a mail at : firstname.lastname@example.org
- Snacks &
- Gaëtan DAGNELIE (A215) can provide
you with all kinds of snacks and drinks at a very attractive price. They are
to be paid via tickets (0.50 €/ticket).
- To call someone who works at UCL
in Louvain-la-Neuve : dial"7" + the last four digits of her/his phone number.
- To call someone who works at UCL
in Woluwé : dial first "777", then the last four digits of her/his phone
- To call outside of UCL,
fist dial “0”, then the complete number of the person you want to reach.
Please note that only some telephones allow international calls. Contact your
secretariat if necessary.
- How to reach your office
- - from within Belgium : 010/47 +
xx xx (four digits corresponding to your telephone line)
- - from abroad : international
prefix + 32 + 10 47 xx xx
- A fax machine is available in room
A101. To send faxes, proceed the same way as described above. All incoming
faxes should bear their addressee’s name very visibly, since there is only one
fax machine in the building.
- The number of the fax machine is
+32 10 47 21 80.
- In case of trouble,
contact your secretariat.
- If you plan to attend a
conference or to participate to a scientific event, either in Belgium or
abroad, contact your accountant who will take care of everything :
insurance, travel, accommodation, registration, etc.
- Voluminous files (>5
- To transfer your voluminous files
(up to 1 Go), UCL offers a very efficient service called Transvol : http://transvol.sgsi.ucl.ac.be/index_UK.php.
Do not hesitate to use it, it is free and fast.
- The following link provides
complete information about wi-fi access: http://www.uclouvain.be/en-wifi.html
Generally speaking, we advise to
use a wired Internet connection.
maintained by Nathalie Ponet - email@example.com
Last update : November 23, 2011